What are the productivity applications that you use all day, everyday? I’m talking about the ones that you may even take for granted. But when you step back and think about it, these are the must haves. We all have our list. You know what I am talking about. Those that make you resent and even resist upgrading to a new computer. Whatever the reason, we all gravitate to our set of productivity tools that make us feel secure/productive each day. I will focus on the ones that rank high on my list for work purposes.

Mozilla Firefox
Firefox is more than my default browser. It is the one program that is up and running on everyone of my computers constantly. The combination of add-ons and extensions makes firefox a universal environment that gives me access to the web. Add-ons give me access to twitter, gmail, evernote, itunes, amazon. The list goes on and on. One of the best add-ons or extensions (never sure which is which) is Sync. It allows you to login to the browser and it grabs all of your favorites, themes and you are instantly up and running. The one major thing that sync is missing is the knowledge of add-ons and extensions if I want to install Firefox on a different machine. Right now its manual and a bit painful. Another gem from the Mozilla folks is Firefox Home for the iphone. Gives access to bookmarks and pages opened on your “other” machine, Not the cleanest of workflows as it feels like it’s a browser, but its not. Many Chrome lovers out there. I’m sticking with Firefox and loving it.
Techsmith Snag-it & Jing
I use both, Jing and Snag-it to communicate image or video-based ideas. They have similar capabilities, but I use them quite differently. Snag-it is the defacto standard tool for capturing images on the desktop. They continue to add a ton of functionality (transparent filled backgrounds is my latest fav). Can’t say enough good things about Snag-it. At first, I thought Jing was the little brother to Snag-it. But, the more you dig in, the more you see that Jing is more of a favorite cousin. I use Jing primarily to create video snippets and I share them via the connection to Techsmith’s screencast.com. Amazing when a company can create two tools that on the surface look very similar. But once you get comfortable, you realize that they are more different than they are similar. In the end, you want them both and absolutely want them to be separate. I’m a big fan of using the right tool for the right job.
Skype
Skype is my main phone system for work. It allows me to simply connect to the internet and I’m all set. Above and beyond the free version of skype, I have a dedicated phone number and the World Connect package. It comes out to be about $10/month. That is $10/month for world-wide calling allows computer to landlines in almost every country around the globe. Mobile phones in many countries are included, those that aren’t there is a charge at a reduced rate. Skype keeps getting better and better. The iphone 4 now allows for multi-tasking, so when I am away from my computer, I simply login to my phone. If, I don’t want to be logged in for instant messaging, I simply forward calls to my mobile. Email notifications tell me when a voicemail is available, which I then sign into my phone to check. Solid system all around, big fan.
Evernote
Different people use Evernote differently. I am always intrigued to read their blog posts where the Evernote folks share ways that users are using their tool. I use it as a central database for web clippings, email archive, to-do lists etc. Email archiving has been my latest project. I try, obsessively, to keep my inbox at zero. Any email that I want to have as a reference (current projects etc) all get posted to Evernote. Any attachment I want to reference later- Evernote. I use the Evernote add-on for Outlook which works about 70% of the time. It still has major formatting issues. When in doubt, I forward emails to my Evernote account. I use the Evernote iphone app to access all of the files. The trick to using Evernote is defining a notebook, tagging system. My advice would be to keep it simple to start, as it can quickly grow out of hand. I use a combination of @, #, * to filter things quickly. Happy to share my somewhat bizarre system, but suspect you can define one you are comfortable with that suits your needs.
Dropbox
Think of Dropbox as a universal folder system that automatically syncs all of the files on your computer with the web AND any other computer/device that has dropbox installed. It’s instant backup and on-demand file access from anywhere. I consistently use a netbook, laptop, desktop and iphone. All of my files are a click away. If I am away from any of these devices, I can log onto your machine and instantly grab a file. If I have to upgrade to a new computer, no problem. I go to my existing machine, delete “my entire dropbox”. I then install the lightweight dropbox client onto the new machine and sync. It’s amazing!
These are just some of the staples in my arsenal.. All of these tools have a common theme. I want my stuff a click or two away from anywhere at anytime. I work in a virtual office and travel from time to time, so that is what sparked this lifestyle of on-demand access. But, I’d be surprised if others didn’t feel this way. The days of the external harddrive are gone. I still have a few laying around.
By the way, I am a software companies dream customer. I started off with the base freemium package on almost all of the above. I have Evernote Premium, Jing Pro, Screencast.com account, World Connect Skype package along with additional nuggets and the 100GB paid Dropbox plan. Each and everyone of these is valuable and the decision to go paid was a no-brainer. Freemium models do work, they work very well for a guy like me.
What tools could you not live without?